SOFC New Organizations
From Student Link
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New Organizations |
The Process
Step 1: The first responsibility of the applying organization is to ensure that their new group is unique from other student groups and improves the quality of life for Duke’s undergraduate population. Check dukegroups.com to see if there are other similar groups. If there are similar but not identical groups do not worry, just be prepared to explain why your group is truly unique.
Step 2: Ensure that the new organization has at least 10 undergraduate members and a Duke faculty or staff member as an advisor. Develop a constitution for the new group, which outlines goals, election procedures etc.
Step 3: Decide whether you would like to apply for charter or recognition status.
'How do I decide?' Both of these classifications are identical except when it comes to the annual budget process. Chartered organizations have the ability to apply for the annual budget and the programming fund whereas recognized organizations only have access to the latter. If you believe that you will have larger expenses and/or the need for pools of money at the beginning of the year for stationary etc. then you should apply for chartered status. However, chartered organizations must be non-selective in their membership. For example, dancing organizations like DefMo and selective living groups are all only recognized organizations. First year chartered organizations are also capped at $500 in the annual budget.
Step 4: Download the new group form here. Send the completed forms with the constitution to sofcgroups@gmail.com. SOFC will check the forms to ensure everything is in order and we’ll work with you to schedule a date when you’ll be able to appear before the committee to discuss your new group.
Step 5: Come to the meeting with hard copies of your forms, including the required signatures.
Step 6: SOFC will contact you within 3 days of that meeting and let you know if you have been approved. Remember that if you are approved by SOFC you still have to be confirmed by the DSG senate. This could take up to a week to process.
Step 7: Once you have been approved you must take hard copies of your forms to the OSAF office and schedule an appointment with Ryan O’Connell.
Step 8: The last step is to register with dukegroups.com to make sure your group is eligible to apply for funding.
Questions?
Feel free to contact SOFC chair David Hu at david.hu@duke.edu.
