Union Constitution and Bylaws
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This is our guiding constitution. It is mostly boring, but very important to the efficacy of our organization. Happy reading!
Contents
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The Constitution of the Duke University Union
Approved February 2007
Article I. Name
The name of this organization shall be the Duke University Union.
Article II. Statement of Purpose
The purpose of the Duke University Union is to serve as a center of social, cultural, intellectual, and recreational activities for members of the Duke University Community. The Duke University Union shall initiate, promote, and execute programs in a manner that satisfies the evolving needs of the Duke University Community and complements the educational and professional aims of Duke University.
Article III. Membership
Section A. General Membership
General membership of the Duke University Union shall be open to all members of the Duke University Community. The body of members shall consist of those individuals who have registered their interest with the Executive Board. The method of registration chosen shall not include measures evaluative of the registrant. Members of the Duke University Union shall be exclusively entitled to the privileges of membership.
Article IV. Governance
Section A. General Structure and Membership
The governing body for the Duke University Union shall be the University Union Board. The University Union Board shall serve in an advisory capacity to the Executive Committee. All matters pertaining to the operation of the Duke University Union, including, but not limited to the amendment of the Duke University Union Constitution and to the approval of the Duke University Union annual operating budgets shall be within the purview of the University Union Board. The President of the Duke University Union shall convene meetings of the University Union Board. A two-thirds majority of voting members may require the President to call and convene a meeting of the University Union Board. The representatives to the University Union Board shall act in accordance with the Duke University Union Bylaws.
The composition of the University Union Board shall be as follows: the representative of the Duke University President, the representative of the Duke University Executive Vice President, the representative of the Duke University Vice President of Student Affairs, the representative of the Duke Student Government, the Chairperson of the Student Organizational Finance Committee, the representative of the Campus Council, the representative of the East Campus Council, the representative of the Black Student Alliance, the three representatives of the Graduate and Professional Student Council, the three representatives of the Duke University Faculty, the representative of the alumni, the three representatives of the Duke University employees, one of whom must be employed at the Duke University Medical Center, and the officers of the Executive Committee. The following members shall serve in a non-voting capacity: the Bryan Center Facilities Manager and the staff advisors to the Executive Committee.
Section B. Method of Selection
All representatives to the University Union Board shall be selected by their respective governing authorities and upon the recommendation of the President.
Section C. Term of Office
Student representatives will serve as members of the University Union Board for a term of one year and may be reselected by their respective governing bodies at the expiration of their term. All non-student representatives will serve as members of the University Union Board for a term of two years and may be re-appointed by the President at the expiration of their term.
Section D. Impeachment and Removal from Office
A member of the University Union Board may be removed from Office should that member fail to attend two meetings of that body without prior notice of a valid justification.
Article V. Executive Committee
Section A. General Structure and Membership
The Executive Committee shall manage the daily operations of the Duke University Union in accordance with the governance of the University Union Board. The Executive Committee shall act in an administrative and advisory capacity to the programming committees and to the general membership of the Duke University Union. The President of the Duke University Union shall convene meetings of the Executive Committee. A two-thirds majority of voting members may require the President to call and convene a meeting of the Executive Committee. All matters pertaining to the amendment of the Duke University Union Bylaws and to the operation of the programming committees shall be within the purview of the Executive Committee. The Executive Committee shall retain the authority to approve financial proposals of no more than $10,000. The University Union Board shall retain the authority to approve financial proposals greater than $10,000.
The Executive Committee shall include the President, the Executive Vice President, the Vice President of Programming, the Executive Secretary, the Chief Financial Officer, the Director of Marketing, and the Director of Facilities. The President shall retain the authority to appoint additional officers to the Executive Committee.
The President shall be responsible for the broad oversight and representation of the Duke University Union.
The Executive Vice President shall be responsible for the broad oversight and representation of the Duke University Union in the absence of the President.
The Vice President of Programming shall be responsible for the broad oversight and representation of the Programming Council and its constituent members.
The Executive Secretary shall be responsible for the maintenance of the Duke University Union records and databases and the dissemination of information to the members of the Duke University Union.
The Chief Financial Officer shall be responsible for the oversight and responsible allocation of the Duke University Union finances.
The Director of Marketing and Public Relations shall be responsible for the coordination of marketing initiatives and public relations.
The Director of Facilities shall be responsible for the maintenance of the Duke University Union properties.
The Officers of the Executive Committee shall act in accordance with the Duke University Union Bylaws.
Section B. Qualifications
All officers of the Executive Committee must be enrolled, as students of Duke University, be in good standing with Duke University, and able to complete one full term in office.
Section C. Method of Selection
The interviewing committees in accordance with the Duke University Union Bylaws shall select the Officers of the Executive Committee. The President may appoint an Officer to the Executive Committee should a vacancy occur with less than one semester of the current term remaining. The interviewing committee in accordance with the Duke University Union Bylaws shall select an Officer to the Executive Committee should a vacancy occur with more than one semester of the current term remaining.
Section D. Term of Office
The Officers of the Executive Committee shall assume office no later than the date of the official changeover ceremony, which shall occur no later than the first Wednesday in April. The Officers shall remain in office for one year and the transitional period. The outgoing Executive Committee shall determine the duration and requirements of the transitional period.
Section E. Impeachment and Removal from Office
An Officer of the Executive Committee may be removed from Office at the discretion of the Executive Committee and in accordance with the procedures for impeachment and removal from Office as described in the Duke University Union Bylaws.
Article VI. Programming Council
Section A. General Structure and Membership
Toward the broad objectives of the Duke University Union, the University Union Board shall create programming committees as necessary. The President retains the authority to create ad hoc committees as necessary and to appoint their members. An ad hoc committee may function for no longer than the remainder of the present term without the approval of a two-thirds majority of the University Union Board.
The Programming Council shall consist of the chairpersons of standing committees of the Duke University Union. The Vice President of Programming shall convene meetings of the Programming Council. The standing committees of the Duke University Union are as follows: All Campus Entertainment, Cable 13, Coffeehouse, Freewater Presentations, Freewater Productions, LiveEnt, Major Attractions, Major Speakers, Special Events, Small Town Records, Visual Arts, and WXDU 88.7 FM.
Section B. Method of Selection
The interviewing committees in accordance with the Duke University Union Bylaws shall select the Officers of the Programming Council. Members of the interviewing committees shall be required to participate in the interview of every candidate for a particular Office to be eligible to vote for that Office. No applications shall be accepted for any Office after the formal interviewing process has begun. The interviewing committees in accordance with the Duke University Union Bylaws shall fill vacancies remaining after the formal interviewing process.
Section C. Term of Office
The officers of the Programming Council shall assume office no later than the date of the official changeover ceremony and shall remain in office for one year and the transitional period. The outgoing Executive Committee shall determine the duration and requirements of the transitional period.
Section D. Impeachment and Removal from Office
A member of the Programming Council may be removed from Office at the discretion of the Executive Committee and in accordance with the procedures for impeachment and removal from Office as described in the Duke University Union Bylaws.
Article VII. Amendments
Any member of the University Union Board or the Executive Committee may raise a proposal for an amendment to the Duke University Union Constitution. This Constitution may be amended by the affirmative vote of a two-thirds majority of the University Union Board members. No vote shall take place without prior notification of at least two weeks. The Chairperson of the University Union Board shall be responsible for providing such notification to the members of the intent to amend this Constitution and of their right to vote on the proposed amendment.
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